RENAISSANCE RIDGE HOMEOWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
November 29, 2001
MINUTES
v Martin Dunn – President
Ø Bob Usher has resigned from the Board as the Vice-President and Architecture Control Committee (ACC) Chairperson. A replacement is needed (Don Corbett has since accepted an appointment by the Board to complete the term of Vice President and Eva Gordon has volunteered to be the ACC Chair).
Ø Brent Pettersen has resigned from the Board as the Secretary and Social Committee Chairperson. Brett Waldbaum has accepted an appointment by the Board to complete the term of Secretary. (Susan Barth and Janice Merdgen have since accepted positions as Co-Chairpersons of the Social Committee).
v Brett Waldbaum – Secretary
Ø Thanked the Board for appointing him to be the new Secretary
Ø Plans to increase the level of communication between the Board and the homeowners by attaching a newsletter to the meeting minutes and investigating the creation of a Renaissance Ridge web site.
v Kyle Downey – Treasurer
v Katherine Hall – At Large
v Lynn Chappel, MacPherson’s Property Management – Did not attend meeting
v Budget/Finance Committee (Martin Dunn and Kyle Downey)
Ø The 2002 HOA budget was distributed and explained.
Ø Total revenues equal the total operating cost and reserves, $71,010.00, for the 2002 budget. Contact the Board if you would like to receive a copy of the budget.
Ø Homeowner dues will increase 10% effective 1/1/2002 to $220.00 per year (the Reserve homes pay an additional $105.00 for the Reserve Monument Fund, down from $125.00 in 2001).
Ø Century Small Business Solutions has been contracted for financial and mailing services effective 12/1/2001. MacPherson’s Property Management contract has been terminated as of 12/15/2001.
Ø The previous landscaping contract did not include all of the common areas. A more thorough contract has been compiled and will be put out to bid. The increase in work has been accounted for in the 2002 budget.
Ø A lien was placed against a home in the neighborhood for not paying homeowners dues. The issue has now been resolved.
Ø The motion to increase the homeowners dues and the motion to approve the 2002 HOA budget both passed unanimously.
v Safety / Neighborhood Watch Committee (Katherine Hall)
Ø A police officer from the City of Sammamish was at the November 15th meeting and explained the Neighborhood Block Watch program. Katherine Hall plans to maintain a map of and recruit block “captains” that register with the City and are contacted in the event of a crime. (See the attached newsletter for more information).
Ø When the weather improves and as springtime approaches more neighborhood and child safety forums will be planned.
v Local Government Contact Committee (Elisa Watkins) – Did not attend meeting
v Rules and Regulations Committee (Katherine Hall)
Ø Katherine Hall would like to step down as Chairperson of the committee and is looking for a replacement. Check with Katherine, I think she might stay on as Chair.
Ø Committee needs to review the HOA Covenants, Conditions, and Restrictions (CC&Rs) document and establish financial penalties where they are not specifically called out in the CC&Rs.
v Architectural Control Committee (ACC) (No Chairperson)
Ø Need a new Chairperson since Bob Usher resigned. (Eva Gordon has since accepted the position.)
Ø The Committee has been meeting often and has created a summary of guidelines (see attached) for homeowners in order to increase awareness of the architecture rules as stated in the HOA CC&Rs.
Ø Polygon had deferred twelve of the architecture applications to the future, so the current ACC is reviewing the applications and will contact the applicants as soon as possible to inform them if the application is accepted, denied, or if more information is needed. (See the attached letter describing the architecture application process.)
Ø Rules governing the installation of satellite dishes are under investigation. The FCC overrules some of the restrictions defined in the CC&Rs. A survey is being sent to the homeowners (attached) in order for the ACC to determine how the neighborhood feels, in general, about the satellite dish issue. The results will be discussed at the next HOA meeting.
v Tract “I” easement settlement
Ø The HOA has received $2,300.00 from the land developer for the timber that was removed from the protected land west of the Reserve. In addition, the developer paid $1,700.00 in legal fees and approximately $7,000.00 to plant more than eighty trees to restore the damaged area.
v Status of Common Area Walkthrough with Polygon
Ø There is currently approximately fifty items on the punch list that Polygon has received for the Common Areas of the neighborhood. Polygon is still reviewing the list. They have told the Board that due to inclement weather and the holiday season the items have yet to have been addressed, but they have said they should respond before the middle of December.
Ø The construction trailer at the corner of SE 11TH and 242nd Way has been removed. The Board has told Polygon that a trailer for warranty issues is not desired.
v The RR HOA has a new telephone number and voice mail that can be used to contact the Board: (425) 369-2110 (effective December 11, 2001).
v The City will install a traffic island in the “elbow” on SE 8th PL in the Reserve. Polygon was unsuccessful obtaining a waiver from the City. The City maintains that it is a safety issue for turning vehicles. The Board will contact the City to find out if the island will be irrigated.
v There was discussion about selling parts of the Sensitive Area Tracks to the City so that the HOA does not have to pay arborist fees when there are possible dead trees that could fall on homes. The Board decided to postpone consideration of this in order to find out the actual arborist fees for the coming years.
v The HOA paid very high water bills in 2001, in part due to vandalism of the sprinkler system. Scott Robinson is following up with the Water District to find out about auditing the neighborhood water system. Lynn Chappel, Property Manager, had told the Board that for a $1,000 District audit the District would lower water rates. The Budget/Finance committee is looking into having the water conservation audit performed by next spring.
v The Board unanimously passed a motion to move HOA meetings from every month to every quarter. Meetings will be every February, May, August, and November, on the third Thursday of the month.
v Next HOA meeting will be Thursday, February 28th at 6:30 pm at Skyline High School in room 628. (It will be the fourth Thursday instead of the third due to the Issaquah School District’s “mid-winter” break). There will be an open forum for neighbors to ask questions and voice concerns to the Board for the first fifteen minutes.